Frequently asked questions (FAQ)
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A. Office of European Union (Erasmus) Exchange

1. How many Erasmus students does Hacettepe University receive per year?

Hacettepe University receives more than 120 incoming erasmus students per year from all over Europe. These students may choose to come to study in Hacettepe either for the Fall or Spring semester, or in some cases for a full Academic year (both semesters). 

2. I want to attend Hacettepe University as an Erasmus student. Whom should I write first? Which Office is responsible for the Erasmus Programme?

The European Union Office is responsible for the administration of the erasmus programme in Hacettepe University For application procedure please click  http://www.abofisi.hacettepe.edu.tr/eng/basvuru.shtml  Please fill out the student affairs Office form, application form and Learning Agreement and send back by fax (+90 312 297 7165) or by e-mail tubayil@hacettepe.edu.tr So, your documents will be sent to the related departmental coordinator for approval.

European Union Office also sends copies of your approved documents to Registrars Office to start paper work. Registrars Office prepares the official documents which are required by Police Department to get students’ residencial permits. Your identification cards are prepared by Registrars Office also.

The website of the International Relations Office of Hacettepe University : www.abofisi.hacettepe.edu.tr

The person responsible for incoming Erasmus students is Mrs.Tuba Yildirim

Tel.:(+90 312 2977167) Fax :(+90 312 2977165) E-mail address: tubayil@hacettepe.edu.tr

Full Address:Hacettepe University Rectorate Building first floor-Beytepe     Ankara - Turkey
 
We strongly recommend to send your e-mails to both Mrs Tuba Yildirim and www.abofisi.hacettepe.edu.tr 

3. What are the application deadlines?

For fall semester and full academic year: 15 May

For spring semester : 31 October

4. Where can I find more detailed information about the Erasmus program of Hacettepe University?

For more detailed information about the Erasmus Programme of Hacettepe you should visit the website of the International relations office of the University: http://www.abofisi.hacettepe.edu.tr/eng/

5. Does European Union Office organize an Orientaton Week for Incoming Erasmus Students?

Yes! In the beginning of every semester European Union Office organizes an Orientation Week in order to give the Erasmus students a chance to get to know each other. Although it is not obligatory to join the programme, we highly recommend students to attend the week.

2010-11 academic year fall semester orientation week - Sept 27- Oct 1, 2010   
            
2010-11 academic year spring semester orientation week - Feb 14-18, 2011

 6. Does Hacettepe University organize trips for Erasmus students?

Yes! Every semester European Union Office organizes trips to several places like, Beypazarı, İzmir, Kapadokya, Konya, Safranbolu-İnkum-Amasra, Truva-Çanakkale, Olympos-Antalya trips will be organized in 2008-9 academic year.

7. Does Hacettepe University European Union Office have a mailing list for the incoming Erasmus students?

Yes! We use a Yahoo-Group mailing list to communicate with the Erasmus exchange Students.

8. Can you describe the Academic Calendar for Erasmus students in Hacettepe University?

Fall Semester (2010-11 Academic year) The courses will start on October 4, 2010 and the semester will end on January 30, 2011

Spring Semester (2010-11 Academic year) The courses will start on February 21, 2011 and the semester will end on June 12,2011

9. Should I get a student visa before coming?

Once you have decided to study at Hacettepe University, you should contact the Turkish Embassy or the closest Turkish Consulate in your home country to determine the necessity for and the type of visa necessary for you to remain in Turkey for the duration of your study period. The application for the visa should be made well in advance so that your studies will not be delayed. You should also make sure that your passport’s expiration date is later than the period of time that you will be in Turkey.

10.How do I apply for a residence permit?

All students who are not Turkish citizens or residents are considered international students and need a residence permit. Within 30 days of your arrival in Turkey you will need to apply for a residence permit. This will allow you to travel in and out of Turkey without re-applying for a visa. In order to get a residence permit you have to apply to the Turkish Security Department. Necessary documents will be announced to you at the orientation week.

The EU Office will take the ERASMUS students to the Police Station to get their residence permission, however, this will be done only once and the students must remember that it will be hard for them to take their permits by themselves.

After applying, the residence permit takes about two weeks to process. The      authorities may keep your passport while processing. It will then be returned to you along with your residence permit. Take the permit with you if you leave the country because you will need it to re-enter.

11.Should I have an International Health Insurance before coming?

You should have an International Health Insurance which covers Turkey

After your arrival,take your Insurance policy to following address to get the necessary signatures from Local Health Authority:

“SSK Ankara İl Müdürlüğü, Ulucanlar Eski Ankara Cezaevi yanı 2.kat”

Phone: 90 312 363 77 20     fax: 90 312 362 86 38

12. How will I register for the courses, and where will I get my Identification card?

Undergraduate students should go to Registars’office for registration and to do other necessary paper work. (student number, identification card etc.)

Graduate students should go to related Enstitute instead of Registrars Office for registration and other paper work.

13. How can I reach European Union Office and my department?

The European Union Office arranges your welcome to Ankara if you arrive during weekdays (Monday through Friday) and working hours (8:30-17:30).

If you plan to come at weekend or wish to come by yourself please click on the link below:
http://www.abofisi.hacettepe.edu.tr/eng/how_to_reach.shtml

B. Office of Farabi Exchange Program

1. Tez aşamasındaki yüksek lisans öğrencileri de programdan faydalanabilirler mi?


Evet, faydalanabilirler.


2. Meslek Yüksekokulu öğrencileri programdan faydalanabilecekler mi?


Evet


3. Farabi Değişim Programı Vakıf üniversitelerini kapsamakta mıdır?


Vakıf üniversiteleri bu programın mali hükümleri dışında tüm hükümlerine tabidirler.


4. Devlet üniversitesi öğrencileri ve öğretim üyeleri vakıf üniversitelerine gidebilecekler mi?


Evet. Fakat öğrenciler burssuz, öğretim üyeleri de ödeneksiz olarak gidebilirler.


5. Öğrenciler farklı bölümlerden denk dersleri alacak şekilde programdan yararlanabilirler mi?


Evet. Uygulama bölümlerin onaylarına tabidir.


6. İngilizce programlara başvurmak için yeterlilik belgesi istenmekte midir? Gidilecek üniversite sınavı yapabilir mi?


İngilizce düzeyini gösteren belge istenir. KPDS,ÜDS , yada Üniversitelerin kendi yaptıkları dil sınavı belgesi v.b


7. Bölümlerin kendi aralarında protokol imzalamaları yeterli midir?


Bölümlerin ya da fakültelerin protokol imzalama yetkileri yoktur. Protokoller sadece kurumlar adına yapılabilir.


8. Öğrenci değişimdeki üniversitedeyken atılmayı gerektirecek bir suç işlerse cezalandırma ne yolla yapılacak?


Öğrenci atılmayı gerektiren bir suç işlediğinde, öğrencinin dosyası kendi üniversitesine gönderilir ve gerekli işlemler üniversitesi tarafından yapılır.


9. Farabi Değişim Programı web sitesinde yayınlanan, belgeleri doldururken aynı formata uyma zorunluluğu var mı?


Evet. Sadece kurum logolarınızı ekleyebilirsiniz.


10. Farabi öğrencisi alttan ve üstten ders alabilir mi?


Evet alabilir


11. Artık yıl öğrencileri programa başvurabilir mi?


Evet, öğrenci bir dersi bile olsa başvurabilir.


12. Farabi Öğrencisinin Diplomasında programla ilgili bir not oluyor mu?

Hayır, Sadece katılım gösterdiği dönemdeki transkriptine, "..... dönemlerde Farabi Öğrencisi olmuştur" notu düşülüyor.


13. Öğretim Üyeleri programdan faydalanabilir mi?


Öğretim Üyesi Değişimi YÖK tarafından geçici bir süre durdurulmuştur.


C. Office For International Students

1. How  is the admission procedures of international students? What are the terms and conditions?  When is the admission? 


All the necessary information can be found on the web-site  (www.oid.hacettepe.edu.tr)  and all the students who fulfill the requirements listed in the 'regulation of international students approval' can become a student in Hacettepe University. The results are announced through internet. The start of the admission is usually mid-May and is announced on web-site.


2. What is the language for education and training?


Some faculties and departments provide education and training in Turkish, while there are Faculties and departments which provide education in English, French and German.Full list can be obtained at: www.hacettepe.edu.tr


3. What are the accommodation facilities?


Detailed information can be found at: www.barinma.hacettepe.edu.tr .


4. What are the tuition fees?


The fees depend on the Faculty and Departments. www.oid.hacettepe.edu.tr  .


6. Can international students benefit from international mobility programmes?


Yes, international students can benefit from the international mobility programmes. Hacettepe University has a wide range of bilateral agreements with world universities Detailed information can be found at www.abofisi.hacettepe.edu.tr.


7. Is an official document  needed to live in Turkey? Do international students need general health insurance?


A specific document  is needed and it can be obtained from İl Emniyet Müdürlüğü.An international student has to apply for this document  within 1 month after arrival. The general health insurance allows international students to benefit from health services and is similar to the insurance provided to Turkish citizens.

D. Office of Mevlana Exchange Program
1. What is Mevlana Exchange Programme?

 Mevlana Exchange Programme is a programme which aims the exchange of students and academic staff between the Turkish higher education institutions and higher education institutions of other countries. With the regulation published in August 23, 2011 (num: 28034), students and academic staff exchange between Turkish higher education institutions and higher education institutions of other countries has been possible.

 What is different from other Exchange programmmes is that mobility of Mevlana Programme includes all the higher education institutions around the world without any regional discrimination.

 Students may study abroad for one (minimum) or two (maximum) terms and academic staff may lecture abroad from one week (minimum) to three months (maximum). Accordingly, students and academic staff from any country may benefit from this programme being hosted by Turkish higher education institutions in order to study or lecture.


2. Who can benefit from Mevlana Exchange Programme?

The students registered in formal education programmes at higher education institutions in Turkey (on condition that the higher education institutions signed a bilateral Mevlana Exchange Protocol) may benefit from Mevlana Exchange Programme.
Additionally, all academic staff who work in a national or foreign higher education institution, on condition that the higher education institutions signed a bilateral Mevlana Exchange Protocol, may benefit from Mevlana Exchange Programme.
Academic activities of the academic staff taking part in the academic staff mobility cannot be under 6 hours in a week. The count of the hour is based on the courses given by the instructor. On condition that the hours of the courses are under 6, panels, seminars or conferences may also be included in the count. The plans of the mobility that does not include any lecturing are not accepted within the frame of the Mevlana Exchange Programme and cannot be accepted.


3. Application Requirements of Mevlana Exchange Programme 

In order to be a Mevlana Exchange Programme student
- The students must be studying at associate degree, bachelor degree, master degree or phd degree of higher education programmes
- Grade point average (GPA) of associate degree and undergraduate students must be at least 2,5 on a four point scale.
- Grade point average (GPA) of graduate students (MA, PhD) must be at least 3.00 on a four point scale.
- 50% language score + 50% GPA o
The students studying in their first year at associate or bachelor degree and the students of preparation classes and scientific preparation programmes of graduate degrees can not participate in this programme at their first semester.


4. How should a student, who has the requirements, can apply to the Mevlana Exchange Programme?

The students may apply to the Mevlana Exchange Programme unit of his/her university after properly filling the required forms that can be accessed via https://mevlana.yok.gov.tr.
All the academic staff working at a institution that has signed the Mevlana Exchange Programme Protocol may also apply to the related Mevlana Exchange Programme unit of his/her university.


5. Scholarships During the Mevlana Exchange Programme: Terms and conditions for students

Mevlana Exchange Programme students continue to take their other scholarships and grants in their home countries and they have to do registration in their home institutions. They pay tuition fee to their home institution if they are supposed to and they do not pay any other tuition fee to the host institution.
The scholarship amount to be paid to the Mevlana Exchange students differs according to the life standards of the country of the host institution. Within the context of Mevlana Exchange Programme, the programme students can be paid up to three times of the amount that is monthly paid to bachelor degree students according to the Law no.5102 on Granting Scholarship and Loan to the Higher Education Students and in the ratios determined by Council of Higher Education Executive Board.
Incoming students from other countries to Turkish higher education institutions are granted according to the ratios determined by Council of Higher Education Executive Board.
In terms of the scholarships that will be paid to the students, 70% of the scholarship amount is paid monthly. For the student's remaining grant payment, the ratio of total credits of the succeeded courses to the courses that the student is obliged to take as obligatory courses will be considered.
In the case of insufficiency of the funds for Mevlana Exchange Programme, providing the correspondence with other principles, student mobility can be carried out by other scholarships or without scholarship.


6. How many times and how long can we participate in Mevlana Exchange Programme? 

Students may study abroad for one (minimum) or two (maximum) semesters. Semester periods may be different considering the education systems but the total exchange period can not exceed one academic year.
Academic staffs also may participate in Mevlana Exchange Programme. Academic staff may lecture abroad from one week (minimum) to three months (maximum).


7. Do students have to pay any tuition fee when they participate in Mevlana Exchange Programme?

Students do not pay any tuition fees to the host institution during the programme, but they continue to pay the obligatory tuition fees to their home institutions. They do not pay any extra fee to the host institution within the scope of the exchange programme.

E. Office of Protocols and Partnerships

Steps to take in order to sign an Academic Cooperation Protocol

 

1.The university that will be cooperated will have to be recognized by YÖK (Graduate Institution)

a. Can a cooperation not be made with a university that is not recognized?

It can be made but the lessons,credits taken in this agreement will not be accepted and benefits from scholarship and donations cannot be used.

b. The university that will make the agreement is a well known and old university.Will recognition from YÖK be needed?

Yes,in order not to have problems in the following steps YÖK recognition must be acquired.

c. Can i personally contact in order to get recognition?

Our university’s protocol signing process is handled by ‘’Education, Exchange and Binary Protocols Unit’’ (EDİP). To get a formal recognition paper you have to contact EDİP. (You can initiate the process by e-mailing edip@hacettepe.edu.tr)

 

2. In some cases the protocol to be signed may need to be presented to YÖK. In such a case EDİP will instruct.

 

3. The first paper to be signed in order to make a cooperation is ‘’Academic Cooperation Protocol’’ ( Memorandum of Understanding-MoU). In this case, additional protocol that specially defines the ‘’cooperation to be made’’ can be signed. ( For example: Student Exchange Protocol, Protocol about conducting Joint Diploma Program  etc.) Additional Protocols not only can be signed with frame protocol; but also can be added in the further terms.

a. Is there a text of Academic Cooperation Protocol that Hacettepe University has accepted?

Yes.This paper which ahs been prepared as a frame has been approved by our Law Council. You can access the English and Turkish texts here.

b. What must be done if the university that will be cooperated declines the example text of Hacettepe University’s protocol and asks for a change?

The demand of change must be notified to Education, Exchange and Binary Protocols Unit. (edip@hacettepe.edu.tr) EDİP will forward the demand to Law Council and get back to you with the results.

c. The university to be cooperated wants to go on from their type of protocol text. Can any text that is different from Hacettepe University’s example text be used?

Every university has their own example of Academic Cooperation Protocol (MoU) .These texts are similar to each other. To sign a different text there is an inner process of approval and if the agreement will be done in the other university’s text type they have to take the duration of the process in consideration.

 

4. In the signing of any other Academic Cooperation Protocol EDİP must be consulted to. If the text is in any other language it will be sent to the Law Council for approval. Any changes or approvals about the text will be marked on the text and be delivered to you. Action completion durations such as translation, correspondence with the Law Council and the implementation of changes must be taken into consideration.

a. Is it possible for me to translate the text into Turkish and send it myself?

Yes. The text you sent will be inspected by EDİP.

b. Is it possible to do correspondance from our own department/faculty/institute for Law Council approval?

The unit responsible for any Academic Cooperation Agreement process is EDİP. Any text inspection demand that has been sent from a different unit will be forwarded to EDİP.  It is advised to contact EDİP before all else in order not to lose time and to make have a great process. (edip@hacettepe.edu.tr )

 

5. Our university’s Academic Cooperation Protocols are Rectoral rank and are signed by Rector himself. Any protocol agreed on is presented to the rector for signing by EDİP. The protocols signed as two copies are sent to the related university to be signed by EDİP and one copy is asked to be sent back.

 

a.The protocol we will sign will be made on Deanary rank and will only concern this faculty. Can the Dean of the Faculty sign the Academic Cooperation Protocol?

Related Dean of the Faculty must ask for authorisation to sign from Rectorate Authority. In the case of the positive answer from Rectorate it is possible for the Dean to sign the Protocol.

b. Is it possible for the other university to sign first or to be delivered by hand and signed?

Yes, any side can sign first. What is important is that there are two copies and the copies being signed by both universities’ authorised representer. Signing of the protocol can be made by a visit and ceremony.

c. Can the protocol text be signed in different languages?

Yes. Our university prefers to sign in English and Turkish. In addition to this there is no proble m on signing the protocol in different languages. It must be made sure that all the texts are the same. Signing of a protocol in only another language except English and Turkish is not appropriate.


6.The originals of the signed protocols are archived by EDİP. You can acces the texts from : http://www.int.hacettepe.edu.tr/

 

7.You can always ask assistence anytime from National and International  Education Cooperation General Coordiante and Education, Exchange and Binary Protocols Unit but in order to have a healthy process notifications must be made beforehand.

8. It must not be forgotten that EDİP will not assist the protocol processes that are not conducted together.

 

 

Unit Coordinator : Prof. Dr. Arif ALTUN ( altunar@hacettepe.edu.tr)
In charge of the unit:  Aydan EVRAN ( aydan.evran@hacettepe.edu.tr )

 

Hacettepe University Office for External Affairs
06800 Beytepe Ankara